The Embassy of the Republic of Lithuania in Japan is seeking to recruit an experienced secretary
The Embassy of the Republic of Lithuania in Japan is seeking to recruit an experienced secretary (the coefficient for the official salary is from 5.89).
Selection Criteria:
Higher education
Language skills: Japanese native speaker, English B1
Knowledge of Lithuanian language and culture would be a plus
Microsoft Office skills
Experience in managing appointments, timetable scheduling of the ambassador and other diplomats if needed, personal work organization, working with contact information data bases
Understanding Japanese culture and guest greeting traditions, work protocol
Experience in working in international, English speaking environment
Duties:
Helping with daily issues
Replying to phone calls, e-mails other inquiries, keeping record of received calls
Providing basic information over the phone, e-mail
Contacting embassies, foreign establishments
Document copying, organizing, sending by post
Preparing official embassy documents
Keeping track of public information concerning Lithuania, sharing information over SNS platforms, newspapers
Sharing Lithuanian government establishment information, as appropriate
Updating information on the internet page of the embassy
Translating letters, e-mails, etc.
Updating embassy contact list
Helping out with organizing diplomatic post, cargo procedures
Helping out with organizing embassy events, visits, meetings
Receiving/seeing out embassy guests
Mediating between embassy and foreign establishments on consular matters
Ordering/purchasing required stationary, cleaning, other required goods
Other duties
Applications must include:
Up to date CV including contact details
Motivation letter
Copies of reference letters or contact information from previous employers
Recent photo
Application deadline:
March 31st, 2021, 17:00 local time. Late applications will not be considered
Apply to:
e-mail applications rsvp.jp@urm.lt
by post 3-7-18 Moto-Azabu, Minato-ku, Tokyo 106-0046
