Job ads
Job ads
Updated
2019-11-29
The Embassy of the Republic of Lithuania in Japan is seeking to recruit an experienced secretary (the coefficient for the official salary is from 5.89).
Selection Criteria:
- Higher education
- Language skills: Japanese native speaker, English C1
- Knowledge of Lithuanian language and culture would be a plus
- Microsoft Office skills
- Experience in managing appointments, timetable scheduling of the ambassador and other diplomats if needed, personal work organisation, working with contact information databases
- Understanding Japanese culture and guest greeting traditions, work protocol
- Experience in working in an international, English speaking environment
Duties:
- Helping with daily issues
- Replying to phone calls, e-mails other inquiries, keeping a record of received calls
- Providing basic information over the phone, e-mail
- Contacting embassies, foreign establishments
- Document copying, organizing, sending by post
- Preparing official embassy documents
- Keeping track of public information concerning Lithuania, sharing information over SNS platforms, newspapers
- Sharing Lithuanian government establishment information, as appropriate
- Updating information on the internet page of the embassy
- Translating letters, e-mails, etc.
- Updating embassy contact list
- Helping out with organizing diplomatic post, cargo procedures
- Helping out with organizing embassy events, visits, meetings
- Receiving/seeing out embassy guests
- Mediating between the embassy and foreign establishments on consular matters
- Ordering/purchasing required stationary, cleaning, other required goods
- Other duties
Applications must include:
- Up to date CV including contact details
- Motivation letter
- Copies of reference letters or contact information from previous employers
Application deadline:
December 13th, 2019, 17:00 local time. Late applications will not be considered
Apply to:
e-mail applications rsvp.jp@urm.lt
by post 3-7-18 Moto-Azabu, Minato-ku, Tokyo 106-0046
