News

The Embassy of the Republic of Lithuania in Japan, is seeking to recruit an experienced secretary (the coefficient for the official salary is from 5.89).

Selection Criteria:

Higher education of college type or higher education of university type or similar education;

Language skills: Japanese C1, English C1;

Computer skills (MS Office software package);

Knowledge of rules of clerical work, document management and record-keeping, drafting of legal acts and language culture;

Ability to plan, organize own activities, analytically assess and systemize information;

Fluent written and oral communication;

Leaving no doubt as to the person’s credibility.

Advantages for candidate selection:

Knowledge of Lithuanian language and culture;

Understanding Japanese culture and guest greeting traditions, work protocol;

Experience in working in international, English speaking environment.

Duties:

Assist the Head of Mission or the assigned staff member;

Answer and administer phone calls;

Provide general information to interested parties, prepare answers to enquiries within own remit;

Within own remit, correspond with diplomatic missions and other institutions, bodies and organizations of foreign countries;

Register incoming and outgoing correspondence, make copies and send documents, handle protocol correspondence and perform other document management functions;

Within own remit, draw up letters, cover letters, notes, other documents, or their drafts;

Create files of the Mission, draw up a documentation plan and manage the archives;

Follow media reports, distribute the Mission’s press releases;

Disseminate information provided by institutions, bodies and companies of the Republic of Lithuania;

Update and publish information on the Mission’s website and social media account;

Make translations;

Compile and regularly update the list of contact persons of the Mission;

Assist with the sending and receiving of diplomatic mail and diplomatic cargoes;

Perform other occasional official tasks assigned by the Head of the Mission.

Applications must include:

Up to date CV including contact details

Copy of the proof of higher education

Motivation letter

Copies of reference letters or contact information from previous employers

Application deadline:

March 17^th, 2023, 17:00 local time. Late applications will not be considered

Apply to:

e-mail applications      rsvp.jp@urm.lt

by post            3-7-18 Moto-Azabu, Minato-ku, Tokyo 106-0046