Job ads

The Embassy of the Republic of Lithuania in Japan is seeking to recruit an experienced secretary (the coefficient for the official salary is from 5.89).

Selection Criteria:

• Higher education
• Language skills: Japanese native speaker, English C1
• Knowledge of Lithuanian language and culture would be a plus
• Microsoft Office skills
• Experience in managing appointments, timetable scheduling of the ambassador and other diplomats if needed, personal work organisation, working with contact information databases
• Understanding Japanese culture and guest greeting traditions, work protocol
• Experience in working in an international, English speaking environment

Duties:

• Helping with daily issues
• Replying to phone calls, e-mails other inquiries, keeping a record of received calls
• Providing basic information over the phone, e-mail
• Contacting embassies, foreign establishments
• Document copying, organizing, sending by post
• Preparing official embassy documents
• Keeping track of public information concerning Lithuania, sharing information over SNS platforms, newspapers
• Sharing Lithuanian government establishment information, as appropriate
• Updating information on the internet page of the embassy
• Translating letters, e-mails, etc.
• Updating embassy contact list
• Helping out with organizing diplomatic post, cargo procedures
• Helping out with organizing embassy events, visits, meetings
• Receiving/seeing out embassy guests
• Mediating between the embassy and foreign establishments on consular matters
• Ordering/purchasing required stationary, cleaning, other required goods
• Other duties

Applications must include:

• Up to date CV including contact details
• Motivation letter
• Copies of reference letters or contact information from previous employers

Application deadline:

December 13^th, 2019, 17:00 local time. Late applications will not be considered

Apply to:

e-mail applications             [email protected]

by post                             3-7-18 Moto-Azabu, Minato-ku, Tokyo 106-0046